CONDOMINIUM (COA) AND HOMEOWNERS (HOA)
Community Association Financial Management Services
Provided by MAY Management Services Inc.
Financial Management:
- Accounts Payable / Receivable
- Monthly, Quarterly, Semi-Annual and Annual Association Billing(s)
- Financial reporting with oversight by our in-house CPA.
- Reserve Study Reviews / Audits.
- Board Support through reporting and transparency to their constituents.
- Property Liens, Delinquency Collections and foreclosure directives.
- Vendor management- insurance, license and W-9 monitoring
Complete and detailed monthly financial reports are provided by our team to support your leadership team. All financial reports are reviewed by Accounting Managers prior to distribution. Our client financial services extend to attending Board and Finance committee meetings to develop budgets, review financial reports and to manage long-term financial plans.
Software
AvidPay- Strongroom
In our efforts to go “green’ MAY Management is proud to be the only property management company in Northeast Florida to use payables lockbox. Our Payable’s lockbox streamlines the AP process by making the invoicing, approval and payment processes available online for check signer(s).
We provide web profiles with customized online payment workflows, scanned invoices, electronic invoice receipts and email notifications. View your association invoices online, search using our data processing tools to decrease time for payment approvals. MAY makes it easier to find invoices and provides robust, feature-ready search capabilities, streamlining the process for audits, invoice approvals and changes.
Prism RFP
Prism is a tool used for RFP Vendor Bids. This is software that can be used to send to vendors within our system to quote a project, then board members can compare side by side to make decisions.
Security and Support
MAY Management utilizes a comprehensive digital association management software solution and continues to expand the resources both on and offline to benefit our communities. We are committed to providing a high level of security and support for our associations and their owners. Data encryption and archived digital invoice records are held for seven years, managing the process to record this information internally for your added security and for historical purposes.
